Site Admin I

Job Description

Overview

Provide administrative support to the on-site project management team and site-based employees

Responsibilities

• Administrative/Office: Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning
• Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation
• Maintain tracking and reporting spreadsheets needed for the project
• Maintain site roster and time off calendar
• Assist with project set-up activities, including but not limited to setting up office contacts and services
• Assist users with logging into company software accounts
• Order and maintain an adequate amount of office supplies
• Maintain a clean and organized office throughout the duration project
• Participate in daily internal management meetings, taking meeting minutes as needed
• Cross-train with other administrative positions on-site, (if applicable) to serve as back-up
• All other duties as assigned
• Accounting/Payroll: Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracy
• Reconcile purchase card statements monthly
• Employee Relations: Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates
• Assist with equipment questions (scanner, copy machine, etc.)
• Safety: Be a Champion of the organizations Safety culture
• Assist the Site Safety Coordinator as needed

Qualifications

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• 1-3 years+ experience in administrative support position

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek’s Zero Injury principles
• Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook
• Strong verbal and written communication skills
• Must be highly organized and able to multi-task

MasTec, Inc. is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec’s policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.