Project Coordinator

Overview

At Stantec, we believe that good design shapes and influences our lives. We strive to design purposeful spaces that are also meaningful for our communities. Join our team of creative professionals and work with us to create inspiring spaces for all. Our office is looking to hire a professional Project Coordinator to support our growing team.

Your Opportunity

The role of Project Coordinator been established to be a valued team member, working directly with Project Managers (PMs), Project Controls Professionals (PCPs), and peers to help ensure the successful project execution of buildings sector projects to contribute to project delivery and profitability of the company. This is a 1.5 year term position with the possibility of extension.

Your Key Project Controls Responsibilities

The responsibilities of this position include, but are not limited to, the following:

• Gain proficient knowledge of the Oracle Project BI Management Dashboard, project management tools, and understanding and following Stantec’s over-arching PM Framework processes to become a resource for Project Managers supporting project budget and schedule, and compliance
• Provide support to develop Work Breakdown Structure for project execution and monitoring
• Assist PM with work plan implementation, and analysis of work plan against schedule, utilizing resourcing apps as appropriate
• Coordinate with subcontractors by preparing agreements, change orders, and tracking budgets
• Assist in preparation and tracking of change order requests to Clients
• Reviewing time and expenses charged to projects and coordinating adjustments as necessary
• Assist PM with tracking budget and schedule, tracking and mitigating risk, and ensuring deliverables go through proper review process
• Reviews Client/contract invoicing requirements and ensures accuracy and completeness – checking for adherence to rate schedules, pay applications, including additional Client required reporting as necessary
• Assist Project Controls Lead in training Project Managers and identifying areas for improvement

Qualifications

Your Capabilities and Credentials

• Strong understanding of project life cycle, budget, schedule, work breakdown structure, understanding project profitability.
• Ability to read, interpret, and act upon the requirements outlined in agreements and contracts
• Strong analytical mindset with ability to synthesize data & ideas, make recommendations, and identify potential issues and/or trends
• Ability to manipulate data within spreadsheets, database systems and produce reports
• Strong attention to detail & documentation, along with time management skills
• Ability to prioritize and coordinate numerous project tasks in a rapidly changing environment
• Excellent communication skills and the ability to work with all levels of staff in multiple locations
• Able to work with a combination of work styles – collaboratively while maintaining autonomy
• Intermediate to advanced Microsoft Office knowledge – Outlook, Word, Excel, Teams; Sharepoint, Adobe or Bluebeam
• Willingness and ability to learn new software applications as they are introduced to improve efficacy in delivering final product
• Reliability, follow-through and teamwork

Education and Experience

• Bachelor’s degree in business, engineering or project finance with a minimum of 2 years’ experience or equivalent combination of skills and experience
• Experience in an architecture or engineering firm and/or construction or contractor related company preferred
• Prior Oracle experience would be an asset

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work and make an impact on the world around us. #DesignYourPlace

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• $72,200 – $104,700 Min/Max Pay Range for postings located in WA

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

• Washington state employees are eligible to accrue 1 hour of paid sick leave for every 40 hours worked except for Seattle employees who accrue sick leave in accordance with the city’s paid sick leave law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

• Primary Location : United States-Washington-Lynnwood
• Other Locations : United States-Washington-Seattle
• Organization : BC-2048 Buildings-US Northwest
• Employee Status : Regular
• Job Level : Individual Contributor
• Travel : No
• Schedule : Full-time
• Job Posting : May 13, 2024, 8:27:01 AM
• Req ID: 2400022R

Additional

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans