Executive Assistant, Value & Safety Office

MAJOR DUTIES & RESPONSIBILITIES

Specific

• Manage supervisor’s schedule, claims and provide support to Quality’s team members.
• Organise various training workshops and support key meetings e.g. COP according to calendar from registration to post-event follow-up e.g. workshop assignments.
• Monitor common training email box and manage information or communications flow e.g. circulation of EDMs, respond to email queries.

• Maintain and update training records for every workshop and work with executive for reporting.
• Make purchases for the department in accordance to procurement guidelines by seeking timely approvals, accurate entries and filings.
• Review and update training administrative policies and standard operating processes.
• Support the preparation and submission of delegates to local or overseas conference trips.
• Assist team in annual training budget preparation and provide regular updates.
• Organises department team bonding activities to promote and strengthen camaraderie.
• Oversee and purchase office / training supplies. Update departmental intranet and digital workspace.
• Manage incoming and outgoing documents and billing in a timely manner including courier services and postage, name card printing, etc.
• Assist in on-boarding process for new staff including scheduling of orientation sessions, application of IT access, etc.

General

• Provide secretariat functions such as minutes-taking for department meetings.
• Any other duties or project as assigned by Head of Department (HOD) and/or supervisors.

Job Requirements

• Diploma in Business Administration or equivalent. 
• Proficient in Microsoft Office applications is a must (MS Word, Excel, PowerPoint).
• Possess good written and verbal communication skills.
• Excellent interpersonal, organized, able to adapt to changes and work independently with minimum supervision.
• Possess initiative, self-motivated and positive working attitude with attention to detail and meticulous nature.
• Strong team player with ability to work in dynamic team and build good rapport with staff within and in other departments.

Please be informed that only applications submitted through NHG Career Webpage (corp.nhg.com.sg/Careers), WHC Career Webpage (whc.sg/joinus), JobStreet Singapore (jobstreet.com.sg), Singapore Medical Association (sma.org.sg), Singapore Nurses Association (sna.org.sg), MyCareersFuture.sg, LinkedIn and WHC appointed recruitment agencies will be considered. If you are accessing this job posting from another recruitment channel, please visit the official channels mentioned above.

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