Senior Executive

Responsibilities

Schedules, Meeting & Travel Management

• Manages calendar, daily/weekly/monthly agenda, and arranges meetings/ appointments for the Business Head and team members.
• Organises meetings, including making pre-meeting preparations like meeting materials (documents, slides etc.) and post-meeting minute-taking
• Prepares routine correspondence and inter-department memos / notes as needed

• Manages travel arrangement including flights, ground transportation, accommodation (hotel/serviced apartment), dining and other activities, including post-travel expense reporting and claims
• Organises company or department team events and meetings

Office Management and Administration

• Assists Business Head on issues relating to effective office management, including but not limited to planning and implementing office management budget, maintaining office supplies and equipment
• Manages legal documents/ contracts, and other required documents
• Manages Fixed Assets
• Processes admin claims via KOFAX systems & monitor payments
• Work site setup (prepare printers, work desk, data connection and stationery etc.)
• Finance support including raising requests via SAP systems 
• Procurement support (admin filings and checking of delivery status for goods, including transportation)
• Assists in the planning and coordination of any company or staff-related events.
• On-boarding of new hires (facilitating IT / tools, company introduction)
• Other duties as assigned

You should possess the following attributes

• Possesses high level of personal integrity
• Able to maintain absolute discretion and confidentiality of sensitive information
• Highly organized with the ability to prioritise multiple tasks with an excellent attention to detail
• Proactive and takes initiative
• Strong interpersonal skills with a good ability to build relationships with stakeholders and colleagues
• Great team player
• Good written and spoken English communication skills (knowledge of other languages are a plus)
• Enthusiastic about working in a growth environment

Other requisites

• 3-5 years of secretarial, Personal Assistant experience in supporting business leaders
• Bachelor’s degree is preferred
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Prior experience in SAP and/or Kofax is preferred

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