Proposal Coordinator (Atlanta)

Description

The Proposal Coordinator is responsible for assisting with the development of the proposal plan, the Request For Proposal (RFP) release, and the process including end game, and checkmate for assigned business development proposals to obtain work for the company. This position will assist proposal development efforts in collaboration with business development and project management leadership to develop distinctive value propositions that enhance our clients’ competitive positions.

• Assist with proposal development efforts from initial capture through shortlist interview, including development and documentation of proposal management plans, compliance matrices, draft storyboards; proposal outlines, proposal/win themes, proposal team assignments and data call requests; and shortlist interview presentations and leave-behinds.
• Work collaboratively with project management, technical and proposal teams to support and manage the development of marketing and pursuit materials under tight deadlines. (Strong interpersonal skill are necessary to manage diverse team members. Typical proposal teams can range from 4-10 key players, depending on effort level/type.)
• Edit proposal content and participate in proposal reviews to confirm materials stay on message, meet client requirements, and adhere to a firmwide style and branding guidelines.
• Schedule go/no-go meetings, proposal kickoff meetings, technical solutioning sessions, and shortlist interview prep meetings as needed.
• Assist with the development of graphics, including organizational charts, infographics and presentations/shortlist interviews presentations with visuals that support strategic messaging.
• Assist with the planning, coordination and execution of client events, tradeshows, and conferences, working closely with internal business development professionals and external vendors.
• Assist with data management activities including maintaining up-to-date project descriptions, knowledge management systems, content libraries, and CRM entries.
• Assist with the closing of project deliverables. (drafting project description, breakdown of content, conduct white team review.)
• Support the submittal completion of industry awards (ACEC, ENR, Topping Out, etc.) for local trade or national trade publications.
• Attend professional associations, conferences, and build professional networks.
• All other duties as assigned.

Qualifications

• Bachelor’s degree in marketing, communications, business administration, or related field required or
• Applicable years of experience may be substituted for degree requirement required
• Proficient in Microsoft Word, Excel, and Power Point.
• Adobe InDesign, Illustrator, and Photoshop experience preferred.
• Excellent communication skills: verbal, technical writing and creative writing as well as proofreading and editing.
• High level of attention to detail.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

EEO/Minorities/Females/Disabled/Veterans.