Proposal Coordinator

Founded in 1912, STV is a leading national infrastructure-focused professional services firm, providing engineering, architectural, planning, environmental, program management and construction management services for transportation systems, buildings, water, energy and other facilities. Headquartered in New York City, the company has more than 55 offices across North America. The firm is ranked 37th in Engineering News-Record’s Top 500 Design Firms survey and is 11th in its transportation category. In 2022, STV signed the Equity in Infrastructure Project (EIP) Pledge, becoming one of the first architecture, engineering and construction (AEC) firms to commit to advancing equity in infrastructure. Learn more at stvinc.com.

STV has an open position for a Proposal Coordinator in one of our following offices: Philadelphia, Harrisburg, Douglassville, PA or Lawrenceville, NJ. This position is designated as hybrid, with 3 days/week required in the office.

This is an opportunity for anyone seeking a rewarding position leading and collaborating with pursuit teams. STV’s diverse markets afford a seasoned professional the opportunity to grow and collaborate on exciting projects throughout the northeastern US and beyond.

Responsibilities: 

• Collaborate with pursuit team for pre-RFP/Q positioning, including competitor analysis, client-stated and unstated issues, underlying objectives, and client’s needs to enhance the win plan, qualifications identification, and content development
• Participate in developing client plans with client managers, business development staff, and others to evolve long-term strategic relationships with our current and future clients as well as insights into their goals and objectives
• Participate in pursuit development meetings, including Go-No-go, kick-offs, and strategy development/updates
• Analyze RFQ/Ps and evaluate scope requirements for additional opportunities for teaming and upselling
• Prepare responsibility outline for writing assignments
• Coordinate with teaming partners to obtain critical materials for pursuits
• Assist with developing creative, compelling non-technical narratives
• Prepare creative, strategic, high-quality submissions and presentations – from point of decision to delivery to client
• Storyboard pursuits in collaboration with the graphic designers and technical staff to develop impactful graphics, meaningful themes, and strategic messages that are evident throughout the submission
• Apply exceptional attention to detail in ensuring a quality, compliant document
• Proofread and edit /edit all aspects of submissions for compliance with RFQ/P requirements and STV’s brand guidelines
• Coordinate independent QC review to ensure document meets department quality standards
• Assist with managing production process in coordination with marketing and graphics team
• Participate in client debriefs to integrate lessons learned in future submittals
• Work collaboratively with technical professionals on all levels and gain their trust

Requirements:  

• Creative, self-motivated professional who thrives in a collaborative environment
• Curiosity about the built environment
• Commitment to quality and strategy
• Highly organized, decisive, and detail-oriented, with strong time management and research skills
• Excellent writing and grammatical skills and ability to adapt to an industry-specific style guide
• Ability to manage concurrent assignments under strict deadlines and willingness to work overtime when necessary
• Client-focused, with a strong work ethic

Qualifications:

• Bachelor’s degree, preferably in English, liberal arts, or a related area of study
• Proficiency in Microsoft ® Suite (Word, Outlook, and Excel) and Adobe® InDesign
• Minimum 3 years of proposal experience; design-builds a plus
• Experience with marketing in the architecture/engineering/construction management industry is required
• Experience in the PA/NJ transportation and infrastructure market is highly desired

Resumes must be accompanied by a cover letter demonstrating what makes you qualified for this position. Your cover letter will be evaluated as a sample of your writing ability and creativity. 

Compensation Range:$69,872.00 – $93,163.00

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

STV offers the following benefits • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) • Disability insurance • Life Insurance and Accidental Death & Dismemberment • 401(k) Plan • Retirement Counseling • Employee Assistance Program • Paid Time Off (16 days) • Paid Holidays (8 days) • Back-Up Dependent Care (up to 10 days per year) • Parental Leave (up to 80 hours) • Continuing Education Program • Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.