Project Management Assistant

Description

COMPANY OVERVIEW

 EMCOR Hyre Electric Co. of Indiana, Inc. has been built on a commitment to our customers, our employees, and the communities we serve.

We pride ourselves on being qualified and available to meet the needs and demands of our customers – and we feel fortunate to participate in this great industry with our partners and associates.

Although much has changed in the electrical industry over the years, our commitment to our customer’s peace of mind never will.

You’ll see it in the way we run our business, the people we employ, and the top-quality services we provide.

SUMMARY

 The Project Management Assistant will assist the company in meeting its objectives and goals by supporting the Project Manager and project team, which are responsible for overseeing, and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Management Assistant, along with the project management team, will ensure a safe working environment for all employees.

Job duties include the following. Other duties will be assigned.

• Support Project Manager in driving project’s overall flow effectively from inception to completion.
• Support the Project Manager, Safety, and field employees in creating, executing, and fostering a safe work environment.
• Assist with project document control, including but not limited to, insurance, bonding, permits, submittals, RFI’s, change orders, correspondence, etc. 
• Ensure documents are centrally saved in the project’s chosen document control software.
• Verify correct drawings are distributed to field.
• Assist with schedule of values, or billing format as required by the contract documents.
• Support project schedule showing completion, delivery dates and sub requirements. Integrate into overall project and manpower schedule as required.
• Request PO’s for major equipment and subs indicating shipping requirements and anticipating delivery dates. (Request proper delivery notice at that time.)
• Attend all necessary meetings with both internal and external entities to review scheduling and delivery, work plans, job progress, manpower, and solutions to setbacks.
• Support project accounting and/or project management in monthly billings and collections and follow up on outstanding balances.
• Collaborate with supervisor regarding project safety. (Toolbox talks and weekly walk through.)
• Assist field personnel in closeout of project.
• Obtain as-builts from field; request CAD from VDC team.
• Ability to meet the project site onboarding requirements as set by the contractual requirements is required.
• Comply with all Company operating policies, procedures, and safety programs as established.

 QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• Minimum 3 – 5 years related experience in construction industry.
• Bachelor’s degree in construction management, Electrical Engineering or similar area of study required.
• High School diploma or GED required.
• Knowledge of the construction industry and documentation.

 COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word, and Excel)
• Familiarity with project management/document control software.
• Familiarity with construction/financial software packages.

 REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must possess excellent written and verbal communication skills.
• Must demonstrate ability to lead people and get results through others.
• Must demonstrate ability to effectively organize and manage multiple tasks and prioritize work.
• Must demonstrate technical skills in project management, quality assurance, and costing.
• Must demonstrate ability to analyze and solve problems on a strategic and tactical level.
• Must demonstrate integrity, honesty, professionalism, and commitment to company values.
• Must have strong attention to detail.
• Must be self-motivated and able to work efficiently in a fast-paced environment.
• Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills.
• Must have high standards of quality with attention to detail.
• Must possess ability to manage and supervise personnel.
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, general and subcontractors, and suppliers.

 PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee will be regularly required to commute to field locations.

Direct reports:

Project Manager

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

Qualifications

Education

Required

• Bachelors or better in Construction Management Services or related field.
• High School or better.

Experience

Required

3-5 years:

• Minimum 3 – 5 years related experience in construction industry