Project Coordinator, Manufacturing Engineering

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What to Expect

The Project Coordinator will report to the Maintenance Support organization at the Fremont, CA facility. They will be tasked with various duties including but not limited to: writing purchase orders, administrative duties, generating monthly reports and scheduling projects. 

As a Maintenance Support Project Coordinator, you will be playing a critical role in supporting self-perform Line Side Spares & FLUX Maintenance Operating System Tool Implementation projects.  

You will work in a cross functional role coordinating activities between maintenance managers and spares team, supporting in FLUX implementation, spares forecasting and equipment procurement, and assisting in tracking projects’ schedules performance and ensuring deliverable dates are met. 

What You’ll Do

•  Consistently provide a high level of customer service to Tesla staff, vendors, being the client interface
• Meeting coordination and conference room reservations & set-up, as needed. Attend meetings, if necessary, for taking minutes and documenting other relevant information
• Managing workload – prioritizing work and ensuring deadlines are met
• Early Project Phases tasks including but not limited to programming data worksheets, accurate project files documentation (sharepoint), copying/scanning, creation/maintenance of various spreadsheets
• Correspondence, meeting coordination and Microsoft Teams meeting set-up as required, preparation of meeting agendas and meeting notes, shipping and org charts for the team
• Special duties and projects, as assigned or necessary including coverage of other coordinators
• Coordination and follow up with Spares Planner & Buyers for expedited orders
• Keep track of pending CSPs for FLUX implementation
• Process orders for various material/equipment for projects
• Process and handle Adhoc shipments in WARP Tool and follow up with supplier
• Complete tasks as directed by the supervisor & manager schedules and within project timelines
•  Responsible for finding new vendors/suppliers with cheaper prices for cost saving
• Order critical line side spares and replenish line side Lockers/Racks/designated area
• Pick up and Deliver maintenance and engineering spares and equipment from Spares warehouse’s, Small Parcels and General Store or from any location as advised by the team
• Coordinate with maintenance team in Hazard Waste material removal process and also identify 5S material and deliver to designated 5S store

What You’ll Bring

• 3-5 years of experience in an administrative capacity preferably in a high volume manufacturing environment
• Bachelor’s Degree (Engineering degree preferred, but not required) or equivalent experience
• Ability to effectively prioritize with strong time management skills in a fast-paced environment
• Superior verbal and written communication skills
• Highly organized with a strong attention to detail
• High level of professionalism and strong sense of urgency
• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)
• Proficiency in MS Project preferred
•   Ability to work with minimal guidance; Proactive, motivated self-starter
• Proficiency with conferencing systems (Tesla is Microsoft Teams based
• Flexibility and ability to handle and manage change effectively and efficiently

Compensation and Benefits

Benefits

Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

• Aetna PPO and HSA plans > 2 medical plan options with $0 payroll deduction
• Family-building, fertility, adoption and surrogacy benefits
• Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
• Company Paid (Health Savings Account) HSA Contribution when enrolled in the High Deductible Aetna medical plan with HSA
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• LGBTQ+ care concierge services
• 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
• Company paid Basic Life, AD&D, short-term and long-term disability insurance
• Employee Assistance Program
• Sick and Vacation time (Flex time for salary positions), and Paid Holidays
• Back-up childcare and parenting support resources
• Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
• Weight Loss and Tobacco Cessation Programs
• Tesla Babies program
• Commuter benefits
• Employee discounts and perks program

Expected Compensation

$18.00 – $58.00/hour + cash and stock awards + benefits

Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Tesla is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.

Tesla is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process.

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