Production Department Secretary

Job Summary:

Walt Disney Animation Studios has been combining the best in artistry and storytelling with cutting-edge technology to bring wonderful new characters and adventures to the big screen for audiences around the world. 

We currently have an exciting opportunity for a Production Department Secretary (OPEIU) to join the team at our Burbank, CA Studio.

Responsibilities

• Provide day-to-day administrative support to the Associate Producer and PMs.  
• Partners with Secretarial Office Manager to provide support in a wide range of projects; directs all assistant-related workflow on the production including, but not limited to, answering and screening calls, maintaining show and vacation calendars, scheduling meetings and travel arrangements, meeting and presentation preparation, opening and distributing mail, ordering supplies, maintaining files, preparing expense reports, typing correspondence, photocopying, shipping materials and supporting departmental projects. 
• This position will be responsible for coordinating and organizing various events, catering, screenings, and offsites as well as accounting-driven aspects. 
• Assist in the development of the production aliases and internal website; keeping content updated and current. 
• Help to maintain the show’s conference room, Shot and Asset Boards, including Shotgun pages and/or other Google Docs.  
• Facilitate communication for crew on boarding and move planning. 
• Facilitate show initiatives with Studio departments.

Required Qualifications

• As the face of the production office, must be mature, professional and demonstrate positive energy
• Minimum 2 years administrative support experience, preferably in a Production environment
• Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Google Calendar and Google Docs
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.
• Detail oriented with the ability to maintain professionalism under pressure
• Strong organizational and follow-thru skills; effective communicator
• Ability to work with and be sensitive to confidential information
• Positive attitude and the ability to be proactive, resourceful and flexible
• Strong people skills, including the ability to work effectively as part of a team
• Ability to take initiative and work with limited supervision
• Ability to manage up to several different supervisors
• Must be a detail-oriented, proactive problem-solver with creative instincts and business sense
• Must be able to do some physical work, including lifting and carrying books and boxes

Desired Qualifications

• Proven knowledge of Walt Disney Company policies and procedures
• SAP experience
• Knowledge of animation or digital production process
• This position falls within the jurisdiction of the OPEIU collective bargaining agreement.

Walt Disney Animation Studios is an Equal Opportunity Employer
The pay rate for this role in Burbank is $23.37 per hour. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits.