Executive Secretary, Distribution, Textile & Transportation Engineering Services

Job Summary:

About the Role & Team

Are you a friendly and reliable collaborator, whether working with your peers or executives on the team? If so, then the Executive Secretary position in Distribution, Textile and Transportation Engineering Services at The Walt Disney Company might be right for you!

What You Will Do:

This position provides administrative support for the Director, Distribution, Textile and Transportation Engineering Services, and oversees the general needs of team members. You will handle multiple priorities including managing calendars and coordinating meetings across time zones, creating written communication, making travel arrangements, and taking a proactive approach to ensure the team and office are organized and efficient. In this role, you will interact with Cast Members at all levels as well as external partners and be a proactive member of the team by contributing ideas for continuous improvement.

Every day in this role is different! On any given day you might:

• Proactively review the day/week/month and resolve conflicts in a timely manner, block calendar for travel time, set up VTC (as needed) & reserve resources (conference room, vehicle, etc.) as needed
• Ensure the phones are covered and answered in a professional manner
• Strive to be a subject matter expert and supportive with all those who contact the Executive
• Attend meetings to take notes as well as follow-up on action items
• Manage project tracking and follow-up
• Track team time off using Labor Reports in SAP
• Develop strong relationships with peers and partners
• Coordinate team events/celebrations (Flowers, plants, cards, Retirements, Service awards, bios, Magic Backstage, etc.)
• Support Confluence site for communicating updates to cast
• Understand, stay updated, educated and comply with all Company policies, including attendance
• Ensure Executive’s requests are dealt with immediately
• Anticipate the changing needs of the Executive and fulfill them on a daily basis
• Identify & analyze problems, gather relevant data, initiate effective solutions within Disney standards
• Leverage all available resources to stay current on latest technology that support productivity
• Assist Executive with operation and use of electronic and mobile devices such as Iphone, PC, Ipad, etc.
• Proofread all communications from the office of the Executive

Required Qualifications & Skills

• Minimum 3 years Secretary 1 experience or equivalent
• Demonstrated ability to organize and multi-task, while delivering quality work within deadlines
• Demonstrated time management, detail oriented and strong follow-through skills
• Demonstrated problem solving and decision making skills
• Demonstrated strong verbal and written communication skills in addition to telephone etiquette skills
• Proven ability to build working relationships, influence all levels by being knowledgeable and credible
• Ability to work in a fast paced, dynamic team environment with a minimum of direction or follow-up
• Demonstrated computer proficiency within a Windows environment including Word, Excel, PowerPoint, Outlook, SAP and Workday
• Self-directed with ability to leverage and network to maintain an offsite operation with Disney Values, culture and heritage

Preferred Qualifications

• Minimum 3 years executive secretarial experience supporting Director level or above
• Walt Disney Company experience including knowledge of company policies, culture and operating practices
• Prior administrative or leadership experience
• Ability to operate all standard office and conference room equipment, including VTC
• Experience in developing professional presentations
• Bilingual (Spanish preferred)

Education

• Required: A.A. or some continuing education after High School
• Preferred: B.S., B.A. or MBA preferred

The hiring range for this position in Anaheim, CA is $50,000.00 to $66,900.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Disneyland Resort:

When Walt Disney opened Disneyland on July 17, 1955, he said he hoped it would be “a source of joy and inspiration to all the world.” Since then, the Disneyland Resort has welcomed more than 800 million guests, expanding to become an approximately 500- acre, multifaceted, world-class family resort destination, complete with two renowned Disney theme parks, three hotels and the exciting shopping, dining and entertainment area known as Downtown Disney District. Through a combination of creativity, technology and innovation, the resort brings storytelling to new heights, and Disneyland Resort cast members play an integral part in bringing that Disney magic to life for thousands of guests every day.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: Disney Entertainment, ESPN, Disney Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Disneyland Resort.

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.