Executive Asst, Human Resource

• Arrange for interviews with shortlisted candidates as well as recruitment agencies.
• Assist in the collection and verification of candidates’ documents and certificates.
• Conduct reference checks on potential candidates.
• Prepare employment contract and make offer to selected non-exempt candidates.
• Update and maintain personnel files and records in HRIS systems.
• Arrange hotel accommodation & relocation related matters with/for foreigners new staff.
• Provide administrative support for onboarding such as staff ID cards, name tags, co-ordinate orientation programme and logistics and deploy new staff to respective departments.
• Assist screening of  bio-data, co-ordinate with overseas/local recruitment agent on logistics issues, verify documents for all overseas recruitment (where applicable).
• Ensure  timely processing of renewal, application and payment of SNB, AHPC and SMC practicing certificates for all nurses, allied health professional and doctors.
• Administer work pass applications, leaves and benefits.
• Track and process staff confirmation, extension of probation and contract renewals.
• Issuance of salary letters relating to promotion, upgrading, re-designation and contract renewal and/or any other salary adjustments.
• Ensure timely processing of agency payments, applicable staff allowances and advance salaries.
• Process cessation of employment eg. arrangement of exit interviews, computation of pro-rated relocation allowance, booking of airfare and cancellation of work passes for foreign staff.
• Process Gift Declarations as in accordance to policies.

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