Executive Asst

Major Duties and Responsibilities

Programme Coordinator, Diabetes School* (under DM School)

• Engage and enrol patients for Learning Management System (LMS)
• As the point of contact, to explain the initiative/programme details, provide logistics and technical support for patients who need to navigate the LMS platform
• Administer user accounts, ensure patients have access to LMS materials, send out reminder notifications as necessary to improve retention and completion rate
• Liaise, provide feedback and update the Project Team on matters pertaining to  patients’ ability to access and navigate learning materials, and to maintain participation
• Coordinate with data analytics teams and clinical leads to extract data, generate reports, perform analysis and reporting
• Keep records of enrolment, maintain proper documentation, monitor patients’ usage
• Support ad-hoc activities including coordination of meetings, project/programme planning and management as assigned by Supervisor

Project/Admin Coordinator, DM Education for Healthcare Professionals (HCPs) Project

• Coordinate with various stakeholders (e.g. Family Groups, NHG College) to harmonise content materials and timeline
• Assist to upload and maintain content materials for the eLearncurriculum accurately
• Support and work with institutions on the recruitment and enrolment of HCPs
• Support in feedback collation and generate reports for evaluation
• Support ad-hoc activities including coordination of meetings, project/programme planning and management as assigned by Supervisor

Project /Secretariat Support

• Provide administrative support to NHG Diabetes and Metabolic Steering Committee and its workgroups and projects  (e.g. DM Education Workgroup, Tiered Weight Management Workgroup, and events such as NHG World Diabetes/Obesity Day)
• This includes but not limited to meeting coordination and working with Project Lead(s) to curate meeting agenda, draft minutes of meeting, follow up on matters arising, and project/programme planning

Any other special projects, as and when assigned by Supervisor.

Job Requirements

Education/Experience

• Minimum diploma holder in any major
• Experience in the social care or healthcare industry will be an advantage
• Preferably possess written, analytical, communication and presentation skills
• Proficient in various computer applications, including Microsoft Word, Excel & PowerPoint

Personal Attributes

• Good team player, self-motivated and able to work independently.
• Good communication and interpersonal skills necessary for engagement of different stakeholders within the regional health system.
• Able to multi-task and adapt to a fast-paced working environment.

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