Executive Assistant to the President, ABC Owned Television Station (OTV) Group

Job Summary:

About the Role & Team

The ABC Owned Television Stations Group oversees the eight owned stations across the United States and ancillary businesses. These stations include WABC-TV in New York; KABC-TV in Los Angeles; WLS-TV in Chicago; WPVI-TV in Philadelphia; KGO-TV in San Francisco; KTRK-TV in Houston; WTVD-TV in Raleigh-Durham, NC; and KFSN-TV in Fresno, CA. The OTV group also includes LIVE with Kelly & Mark, Localish, and ABC’s On the Red Carpet.

This position reports to the President, ABC OTV and will represent the President as well as the ABC OTV group in a professional and positive manner. The ideal candidate will showcase their ability to build strong relationships at all levels, be the consummate standout colleague, and proactively provide assistance whenever needed.

What You Will Do

Every day as an Executive Support Professional is different! On any given day you might:

• Provide primary administrative support to the President and back up support to other senior executives
• Perform overall administrative duties to include, but not limited to, answering and screening incoming phone calls, scheduling meetings and maintaining extensive calendars, handling the preparation and processing of expense reports, auditing expense reports for the group, processing invoices and intercompany purchase orders.
• Supply additional office support such as distributing mail, filing, photocopying, scanning and tracking documents, and word processing
• Manage the planning, coordination, and execution of business travel (domestic and international), including trip logistics and itinerary, meeting coordination, as well as remote support
• Prepare confidential memos, correspondence, letters, business updates, meeting notes, Power Point and/or Keynote presentations, proofs correspondence and complex reports
• Assist in assembling budget books/financial presentations as needed
• Aggregate information in excel for reporting
• Interface (both written and verbal) with various internal Disney departments, Executives and business units
• Periodically provide general office management support to team, including the handling of building occupancy related matters, coordinate facility issues, order supplies, and work with building management as needed
• Participate in the administrative team, providing backup to other assistants and contributing to common administrative duties
• Onboard new employees, including physical and IT access

Required Qualifications & Skills

• Minimum of 3 years of experience in an administrative capacity
• Computer proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Strong interpersonal skills, with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism and confidentiality
• Team player with a great attitude with the ability to interact with and build strong relationships across multiple levels of employees and clients within and outside the organization
• Detail-oriented, with proven organizational and prioritization skills
• Ability to exercise appropriate judgment in completing tasks without supervision
• Effective communication skills (written and verbal)
• Ability to work both independently and as a member of a collaborative team
• Possess enthusiasm, flexibility and creativity and be willing to assume challenges and increased responsibility
• Ability to quickly learn internal meeting systems (i.e. expenses systems, travel booking, invoices systems, drive-ons, conference room reservations, etc.) and build a network of colleagues to assist in answering questions

Preferred Qualifications

• At least 5 years of experience supporting a senior level executive in the entertainment industry

Education

• Bachelor’s degree or equivalent experience required

The hiring range for this position in New York, New York is $64,800.00 to $89,100.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.