Executive Administrative Assistant

Summary

Posted: Feb 25, 2025

Weekly Hours: 40

Role Number:200592323

At Apple, our team members come to do the best work of their lives. The People Team is integral in creating a culture that makes them feel inspired, valued, developed, connected, and cared for during their time here. This is a unique and exciting opportunity to provide Executive Administrative support to the Vice President of Recruiting & Inclusion. This role will provide excellent, comprehensive administrative and operational support.

Description

– Effective calendar management involves organizing meetings, video calls, and conference calls, prioritizing the schedule to reflect the most critical matters, proactively managing and preparing for meetings, resolving conflicts and challenges, and anticipating needs – Works with other Executive Assistants to coordinate Executives’ schedules. This includes key partnerships with PR, Finance, and Legal – Organizes and supports meetings, including scheduling, sending reminders, and organizing catering when necessary – Actively manages projects as needed, including coordinating team members and acting as liaison between the executive leader and the project team to ensure deliverables – Collection and preparation of any documentation required for meetings – Organizes complex, domestic and international travel including visa arrangements – Submits and manages expenses – Supports activities such as office space, printers, IS&T support, ordering office materials and supplies

Minimum Qualifications

• 10+ years of Executive Administration support
• Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and other office systems and tools
• Bachelor’s degree or equivalent education

Preferred Qualifications

• Experience handling highly confidential and sensitive materials with proven ability to exercise good judgement and act with integrity and discretion
• Excels in a fast-paced deadline-driven environment while maintaining composure
• Accustomed to problem-solving issues in a timely manner and proactively communicating decisions to appropriate individuals
• Detail-oriented and highly organized with ability to prioritize many competing requests
• Looks ahead and able to resolve issues before they become one
• Strong professional presence
• Can work autonomously with minimal guidance
• Excellent written and verbal communication
• Flexible attitude and willingness to lean in to solve problems
• Some travel required

Pay & Benefits

• At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $48.70 and $73.10/hr, and your base pay will depend on your skills, qualifications, experience, and location.
  
  Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits.
  
  Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.