Coordinator, Logistics Desk- ABC News

Job Summary:

The Coordinator will assist the ABC News Operations team with a variety of vital administrative functions including but not limited to onboarding of new employees to include union and non-union, onboarding of new vendors, payment of vendor invoices through the Disney Accounts Payable system, create and distribute NABET Staff schedules and process NABET Daily Hire timesheets for eventual payroll.  This candidate will work closely with Human Resources, Payroll Services, Accounts Payable, and Finance as well as the Operations Team.

What You Will Do:

• Onboarding – initiate new hire paperwork through Workday, set up new employees with logon credentials, email accounts, security badges, and access to ABC News applications, company issued mobile devices, computer and phone as needed.
• Track and follow up on all aspects of the onboarding process to ensure smooth transition of the new hire into the Company.
• Payroll – review, approve and process timesheets for weekly payroll though Kronos, our payroll system.
• Accounts Payable – send supplier invites to new vendors to initiate SAP accounts, approve and submit invoices to AP, request special handling payments, process and upload invoices, create purchase orders and perform goods receipts.
• Scheduling – Create NABET Staff Schedules and Vacations, Process NABET Daily Hire Timesheets for Payroll
• Assist the Operations Team with day-to-day requests as needed based on the news cycle and demands of the News Division and Production Teams.

Required Qualifications & Skills:

• Minimum 3 years experience in business operations
• Must have excellent organization, time management and excellent communication skills, both verbal and written.
• Methodical about analyzing processes and system to fully understand their functions.
• Proactive in seeking out opportunities to advance and improve current processes.
• Must be extremely attentive to details.
• Be a self-starter as well as a team player skilled in working with groups and individuals both inside and outside the organization to support all platforms across ABC News.
• Must be able to work both remotely and in the NY office
• Must have working experience with Scheduling NABET Staff crews
• Must have knowledge of MediaPulse Scheduling software system

Preferred Qualifications:

• Knowledge and familiarity of the Workday human resources management system
• Working knowledge of NABET Contracts
• Working knowledge of SAP & Coupa
• Working Knowledge of Kronos time management system
• Working knowledge of Concur expense management system

Education:

• Bachelor’s Degree or equivalent experience

ABC News is America’s No. 1 news source, providing straightforward, fact-driven journalism across broadcast, streaming, digital and audio. ABC’s award-winning programs include “Good Morning America,” “World News Tonight with David Muir,” “Nightline,” “20/20,” “This Week with George Stephanopoulos,” “GMA3: What You Need to Know,” and “The View”. Other platforms include ABC News Live, the network’s 24/7 streaming channel; ABC News Studios, a premium, narrative nonfiction original production house; ABC News Digital, comprised of a diverse audience of more than 53 million monthly average users; ABC Audio, the premier source for radio news and industry-leading podcasts; FiveThirtyEight, renowned data journalism organization; and NewsOne, the affiliate news service. Based in New York City, ABC News is comprised of three U.S. bureaus and eight international bureaus, with a presence in more than 20 countries around the world. 
The hiring range for this position in New York, NY is $55,800- $74,800 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.