Administrative Assistant – Site Support

Summary

Posted: Jan 31, 2025

Weekly Hours: 40

Role Number:200586662

At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there is no telling what you will accomplish. If an exciting, fast paced environment catches your attention, then consider joining us for this fun, challenging and exciting role in Software Engineering. You will provide administrative support to SWE team members from across the SWE organization. The ideal candidate will demonstrate the ability to multitask while working in an innovative, change-oriented environment. You are self-motivated, proactive, team oriented and maintain a strong emphasis on organization with unwavering attention to detail. You exercise good judgment, have phenomenal communication skills as you own and execute task/projects.

Description

Multi-task, prioritize, and implement a wide range of projects in a fast-paced environment, with attention to detail and accuracy. Plan, coordinate and execute internal events such as off-sites, team building events and organizational wide meetings, and building moves. Point of contact for the Facilities team to troubleshoot issues in the building and escort non-team members as needed. Coordinate shipments, order/stock office supplies and accessories for the team, initiate POs as needed, and partner with managers to help onboard new hires. – On-site facilities contact for all building related issues, notifying SWE teams of facilities related work when necessary, and partnering with local facilities contacts to ensure needs of the business are met. – Centralize ordering and coordinating equipment for onsite teams in accordance with SWE policies and processes. – Supports activities such as office space planning, maintaining printers, IS&T support, ordering office materials and supplies – Work closely with admins in other locations to understand processes and procedures for each onsite team, and help coordinate any leadership visits – New employee onboarding including, equipment ordering, internal alignment with hiring managers, and Day 1 onsite onboarding process. – Provide support for employee events including the annual holiday event and All Team Meetings at the site. – Oversee site access management for the office, external business guests – Conference room management including assisting with calendaring, and supporting logistics for large group meetings – Support visiting Apple Executives, with responsibility for logistics and organization in coordination with stakeholders

Minimum Qualifications

• 5+ years of experience in a corporate environment
• Excellent written and verbal communication, comfortable communicating with senior executives and their teams
• A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement
• Very organized, has an exceptional response rate and flexibility to be available outside of business hours on occasion

Preferred Qualifications

• Direct experience handling sensitive and confidential information with integrity, discretion, and upmost discretion.
• Exceptional ability to partner with others within the various engineering and administrative teams, strong collaborative and diplomatic skills
• Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and other office systems and tools are preferred

Pay & Benefits

• At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $31.10 and $55.35/hr, and your base pay will depend on your skills, qualifications, experience, and location.
  
  Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits.
  
  Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.