Administrative Assistant (Part-time), WDW President’s Office

Job Summary:

About the Role & Team

Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? If so, then the Admin Assistant position (Part-time) in the WDW President’s Office at The Walt Disney Company might be right for you!

You would be part of The Walt Disney World’s President’s administrative team. The President oversees the number one vacation destination in Florida, while also leading Safety & Health, Engineering and Sourcing for Disney Parks worldwide. In addition, he serves on several Community Boards.

What You Will Do

• Protect Executive’s time through strategic and proactive calendar management and vetting a variety of meeting requests, while thoughtfully handling complex calendars
• Manage Travel & Entertainment expenses for your team
• Book Travel for your leader and/or team and build travel itineraries
• Proactively resolve problems and pitch in to help
• Process and track payments to vendors using SAP
• Plan recognition and team events
• Order supplies and equipment along with other office management duties
• Lead project tracking and follow-up
• Prepare reports to be shared with leaders and stakeholders
• Compose correspondence on behalf of leader
• Schedule and host TEAM meetings which could include presentation sharing
• Prepare professional PowerPoint Decks
• Ensure the executive is prepared for meetings and events
• Handle highly confidential correspondence and information with utmost discretion
• Work closely with the Executive on activities, projects, meetings, event planning and office logistics, including coordinating office space
• Handle Guest and Cast Correspondence

Required Qualifications & Skills

• A minimum 5 years of experience supporting business executives in large organizations in an administrative role
• Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
• Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel
• Generally tech savvy and willing to learn new skills
• Professional and highly discreet while maintaining absolute confidentiality
• Effective communication skills, including diplomatic and professional handling of telephone and email communications
• Ability to be pro-active, resourceful, flexible, and responsible
• Ability to take initiative and anticipate needs
• Extremely well organized and attentive to detail

Preferred Qualifications

• Prior experience supporting at the Executive level
• Experience working with Operations or FOS

Education

• Required: High school degree or equivalent
• Preferred: Bachelor’s degree or some college coursework completed