Administrative Assistant, Channel Strategy & Operations

Summary

Posted: Oct 21, 2024

Weekly Hours: 40

Role Number:200573696

Imagine what you could do here! The people here at Apple don’t just create products — they create the kind of wonder thatʼs revolutionized entire industries. Itʼs the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry- leading environmental efforts. Join Apple, and help us leave the world better than we found it! We are seeking a seasoned Administrative Assistant to support senior executives in the sales organization. This position requires a tenacious self-starter with at least 5 years of proven experience in an executive/admin assistant role within a multifaceted high tech environment.

Description

We are looking for a motivated and experienced Administrative Assistant to support multiple Apple senior sales executives. Responsibilities include: – Support day-to-day needs of the senior executives, ensuring their days run smoothly by effectively managing their time to have the greatest impact on the day. – Intense calendar management, organizing meetings across multiple time zones – in person and virtually. – Book and maintain complex travel schedules, domestic & international and process expense reports as needed. – Plan, coordinate and communicate team events such a group meetings, team building events, off-sites and all hands meetings. – Tech savvy to support the overall team with ad hoc and daily requests. – Play a vital role in our product launches and other company events. – Submit purchase requests/orders and maintain overall invoice tracking for the team, be a point of contact for Finance. – Collaborate across the team on multiple calendars and weekly staff agendas. – Actively be involved in Facilities projects, knowing the teams’ space and needs across multiple different cities. – New hire set-up, initiating purchase requisitions, processing expense reports, catering requests, invoices submitting facilities requests, ordering office supplies and equipment.

Minimum Qualifications

• 5+ years experience supporting high-level executives with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management
• Excellent organization skills, with an acute attention to detail
• Superior verbal and written communication skills with emphasis on precision and clarity
• Able to juggle multiple tasks in a fast-paced and time sensitive environment
• Self-directed and proactively completes tasks in a timely and accurate manner
• Prioritizes deadlines, schedules and meetings across multiple executives in a paced environment
• Proven ability to take initiative, foster trust and build strong, productive relationships, with cross-functional teams and partners
• Exceptional handling confidentiality on all business matters, while remaining calm and confident under pressure
• Accountable for your decisions and can say “no” to requests when warranted

Preferred Qualifications

• Proficiency with a variety of technologies and software tools — and a proven ability to pick up new ones as they arise — including Apple software like Calendar, eApproval, Keynote, Pages, and Numbers, and collaboration tools like Slack and Quip
• Able to graciously accept last minute requests and jump into projects (even outside your immediate scope) as needed