Administrative Assistant – BPR and PPM/BP

Summary

Posted: Mar 4, 2025

Role Number:200592958

Imagine what you could do here! The people here at Apple don’t just create products — they build the kind of wonder that’s revolutionized entire industries. It’s the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. At Apple, inclusion is a shared responsibility, and we work together to foster a culture where everyone belongs and is inspired to do their best work. Here on the Apple Store Online team, we are responsible for Apple’s largest store. Our main goal is to deliver a magical, personal digital experience where customers can shop, buy and learn everything Apple, wherever they are. Each customer should feel like they are our only customer and our job is to set the bar for the experience they receive. To run such an extraordinary store, it takes extraordinary people, and we are looking for someone to help us do extraordinary things. As an Administrative Assistant within Apple Store Online, you are the right hand and partner to your leaders on the Business Process Re-engineering and Planning and Portfolio Management Teams. You play a central role, connecting teams and managing key information. You have the ability to see around corners, as you anticipate needs and problem solve effectively. You are organized and a strategic thinker that can make the right decisions that support your leader’s priorities. You are a team player that works collaboratively with other Administrative Assistants on the Apple Store Online team, across Retail and Apple.

Description

Responsibilities include: Manage assigned leader’s management systems, consisting of highly complex calendars that often require frequent rescheduling Coordinate travel arrangements, visa requirements and expense reporting with precision Oversee and coordinate managed meeting rooms Support employee engagement initiatives in partnership with local Admins and ASO Business Planning Manage offsite and meeting logistics to optimize team efficiency Track offsite and key meeting dates — working closely with ASO Business Planning to align resources as needed Assist with meal or refreshment coordination when leaders are unable to step away

Minimum Qualifications

• 5+ years experience supporting high-level executives with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management
• Experience providing high-level administrative support to executives in a dynamic, fast-paced environment
• Strong written and verbal communication skills with extraordinary attention to detail

Preferred Qualifications

• Demonstrated ability to take initiative, build trust and maintain strong cross-functional relationships
• Extraordinary organizational, time management and administration skills with an exceptional response rate, solutions-oriented approach and relentless tenacity
• Experience tackling ambiguous challenges with curiosity and creative problem solving skills
• Proven ability to handle confidential business matters with discretion while remaining calm and confident under pressure
• Experience working effectively in a highly matrixed organization across time zones
• Strong negotiation and interpersonal skills
• Passion for building team culture and fostering a positive, productive work environment
• Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and other office systems