Administrative Assistant

At BrandSafway, we’re committed to creating a culture where employees feel valued. We are looking for a dynamic team player that has passion for our work, our company and our team members. You’ll be a critical member of the team, managing key deadlines, budgets and resources. This position will be working at our Waveland office in Eunice, LA to help with day to day functions. The ideal team member must have an outstanding attitude, sincere personality, and passion for work. These qualifications are vital to join our team and fit with our business.

SUMMARY

Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Payroll support and hours submittal/verification
• Billing support, working to support administrative team with billable services
• Accounts Payable Support – requesting payment of past dues
• Collections Support – updating payments in cash tool
• Travel support regarding all service tech needs and accommodations
• May act as custodian of corporate documents and records..
• Schedules appointments, gives information to callers, takes dictation, composes, and types correspondence, reads and routes incoming mail, and performs other administrative and clerical duties.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

• None

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• Associate’s degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

MATHEMATICAL SKILLS

• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

• Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS AND ABILITIES

• Strong analytical skills & proficiency in Excel, Word, PowerPoint, Outlook (Microsoft suite of applications).
• Ability to work in a cross-matrix organization and with the field teams
• Ability to create excellent working relationships with senior management
• Ability to meet deadlines with accuracy and confidence
• Requires excellent verbal and written communication skills, strong interpersonal and communication skills
• Requires strong analytical and problem-solving skills

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

*BRANDSAFWAY, LLC. is an Equal Opportunity Employer, M/F/D/V encouraged to apply.

This position description has been designed to indicate the general nature and level of work performed by an employee. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities required of employees assigned to this position. Job Ref: 140684

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.

Notice to all potential job candidates

Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for any special treatment or consideration. If anyone, regardless whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.