Admin Support, Operation

Date: 14 Oct 2023

Location: Singapore, SG

Company: ST Engineering Group

Admin Support, Operation

Responsibilities

1. Accurate and timely processing of purchase orders, payment, invoicing, and receipts into the company’s systems, databases, and spreadsheets. Maintain and update records, ensuring data integrity and confidentiality.
2. Organize and maintain important documents, contracts, and files, ensuring they are easily accessible for authorized personnel.
3. Record and reconcile expenses, prepare expense reports, and assist with budget monitoring.
4. Prepare routine reports, compile data, and present findings to support decision-making processes.
5. Ensure adherence to company policies, procedures, and regulations.
6. Perform all other tasks and duties assigned by the Manager.

Role Requirements

1. Diploma / ITE in Engineering or related field with minimum 1-2 years of experience preferably in an operations setting. Additional education or certifications in office administration, business, or related fields are a plus. Fresh graduates to welcome to apply.
2. Strong computer skills, including proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management. Experience in SAP system a plus.
3. Excellent data entry skills with high attention to detail and accuracy.
4. Demonstrated ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
5. Clear and effective verbal and written communication skills, including the ability to communicate with various levels of staff.
6. Strong organizational abilities to handle multiple tasks and maintain order in a busy work environment.
7. Resourceful and proactive in resolving issues and finding solutions to challenges.
8. Collaborative attitude and willingness to work with cross-functional teams.
9. Maintain strict confidentiality and handle sensitive information with discretion.
10. Adaptability to changing priorities and willingness to take on additional responsibilities when needed.
11. Meticulous in reviewing documents and identifying errors or inconsistencies.