2024 Office Administrative Assistant – Syracuse

The salary range for this position is estimated to be $40,000.00 – 46,000.00 annualized. 

Position Description: Assist business unit staff with office and facilities related matters and provide support to Administrative Services team.

Essential Duties & Key Responsibilities:

• Assist Administrative Services (AS) team and Business Unit (BU) staff with office related matters (e.g., facilities, supplies, safety).
• Serve as point of contact for external office vendors and service technicians; and provide appropriate level of access for vendors and technicians to perform duties while preserving security of office and staff.
• Responsive to office or facility service requests and support day-to-day facilities management (e.g., repairs, HVAC (Heating Ventilation and Air Conditioning), janitorial and housekeeping services, lighting), liaise with building/facilities manager as directed.
• Maintain office/kitchen supplies and submit supply order for purchase approval to Office Manager.
• Maintain general conference room calendars, prepare meeting rooms, process catering requests, and maintain appearance of conference rooms and reception areas.
• Process day-to-day office/administrative support activities (e.g., mail, overnight mail, packages, photocopying, filing, sending e-faxes, update phone listings, invoice processing).
• Provide team support and relief of AS staff job duties during times of need (e.g., lunch, breaks, illness, vacation).
• Support coordination and execution of local office moves as needed.
• Take notice of basic office related safety-related hazards and take action and/or seek guidance for corrective action.
• Collaborate with functional leads (e.g., Office Manager, Human Resources (HR), Environmental Health & Safety (EH&S)) to display related policy and safety signage.
• Stay up to date with office emergency protocols and resources (e.g., equipment, AED/CPR, and certified staff).
• Recognize office organizational hierarchy and promptly escalate issues to appropriate contact.
• Participate in Standard Operating Procedures (SOP) reviews to identify and suggest opportunities for continuous improvement in areas of responsibility to increase quality of work and productivity.
• Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
• Other activities, duties, and responsibilities as assigned.

Qualifications:

• High School Diploma or GED and minimum of 1 year of office related experience
• Construction industry experience or customer service-related experience, preferred
• Basic understanding of office and facilities management
• Efficient use of work hours, request prioritization of responsibilities, and complete tasks in timely manner
• Approachable, proactive, positive, and professional attitude
• Highly organized with attention to detail
• Good judgment to identify and solve problems, escalate issues, and seek guidance when appropriate
• Exhibit interpersonal skills and establish working relationships with others
• Basic First Aid; CPR, and AED certified, desired
• Work independently with management oversight and as part of a team
• Basic computer skills and familiar with Microsoft Office suite of applications

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels short distances. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office setting. The noise in the work environment is usually quiet to moderate in an office setting. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.

Turner is an Equal Opportunity Employer – race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.