Executive Assistant, VP of Environment, Policy and Social Initiatives

Summary

Posted: Jan 13, 2025

Weekly Hours: 40

Role Number:200585599

Imagine what you could do here. At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there’s no telling what you could accomplish! At Apple, we work every day to create products that enrich people’s lives. And on the Environment, Policy and Social Initiatives team, we help amplify our company’s products and values. We are looking for a motivated and experienced Executive Assistant to support Apple’s Vice President of Environment, Policy and Social Initiatives. As an Executive Assistant, you are focused and willing to work seamlessly behind the scenes to ensure our leaders and their teams are functioning smoothly and efficiently. You are a collaborative team member with a friendly work style, who can multi-task, prioritize and take initiative. You are at the top of your field, bringing years of administrative experience.

Description

Support day-to-day needs of the Vice President, ensuring their days run smoothly by effectively managing their time to have the greatest impact on the day. Intense calendar management, organizing meetings across multiple time zones – in person and virtually. Book and maintain complex travel schedules, domestic & international and process expense reports as needed. Plan, coordinate and communicate team events such as group meetings, team building events, off-sites and all hands meetings. Tech savvy to support the overall team with ad hoc and daily requests. Submit purchase requests/orders and maintain overall invoice tracking for the team, be a point of contact for Finance. Collaborate across the team on multiple calendars and weekly staff agendas. Actively be involved in Facilities projects, knowing the teams’ space and needs across multiple different cities. Collaborate with other assistants across the world to ensure scheduling, meetings and travel run smoothly. Accountability for excellent and cooperative relationships with other assistants.

Minimum Qualifications

• Experience supporting senior level management in an administrative capacity.
• Experience with executive project management, management of their time and correspondence is critical.

Preferred Qualifications

• Experience in scheduling and advance for high level executives is a plus.
• Excellent organization and communication skills, with an acute attention to detail.
• Able to juggle multiple tasks in a fast-paced and time sensitive environment.
• Proven problem-solving abilities, while being able to anticipate change and act efficiently.
• Be proactive, always two steps ahead of the team, calendar and day.
• Be very hands on, very attentive and willing to adapt and take on different responsibilities as needed.
• Confident to communicate effectively with senior team members across Apple and their assistants.
• High level of integrity, able to handle confidential and sensitive information with discretion, and passion for helping others.
• Calm, friendly, and professional demeanor at all times; a positive and approachable personality; though diplomatic when saying no.
• Able to graciously accept last minute requests and jump into projects (even outside your immediate scope) as needed.
• Proficiency with a variety of technologies and software tools — and a proven ability to pick up new ones as they arise — including Apple software like Calendar, eApproval, Keynote, Pages, and Numbers, and collaboration tools like Slack and Quip.
• Occasional travel may be required.

Pay & Benefits

• At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $48.70 and $73.10/hr, and your base pay will depend on your skills, qualifications, experience, and location.
  
  Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits.
  
  Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.