Payroll Administrator

Description

Job Title:             Payroll Administrator

Reports to:        Controller

Location:            Des Moines, IA

FLSA Status:      Full-Time / Exempt

Since 1946 Baker Electric has served the electrical needs of Des Moines and Central Iowa.  We perform all types of electrical work including commercial, industrial, residential, voice/data cabling, traffic signalization and underground installations.  We continue to strive towards excellence by employing individuals with the intelligence, talent, and skills required to contribute to our growth and success and by focusing on employees’ individual performance and unification with the team!  All successful employees are focused on customer satisfaction and dedicated to meeting our vision of an inclusive and unified workforce. 

Position Description. The Payroll Administrator position is a critical role within Baker Electric, Inc., a subsidiary of publicly traded EMCOR Group, Inc., and is located in Des Moines, IA. The position will be responsible for the weekly processing of union and non-union employee payrolls, maintaining payroll system / records, maintaining timekeeping system / records, submitting all union payroll-related reports, including fringe benefits.

Essential Duties/Responsibilities

• Process regular weekly and supplemental payrolls for all employee groups, including complex payroll calculations, billing adjustments, verification of time records
• Maintain employee payroll records in partnership with HR and other operational leaders, including new hire data verification, classification changes, salary changes, leave adjustments and other information as needed
• Partner with accounting team to process all payroll-related payments, including child support, garnishments, employee purchases, etc.
• Monitor hours worked by employees, both union and non-union, tracking eligibility of benefits and time off accruals according to union contracts, federal and state laws, and company policy
• Maintain integrity of timekeeping reports in partnership with managers, job owners, executives and others necessary in the approval of time worked
• Answer inquiries and provide training to employees in timekeeping responsibilities, both employees and supervisors/managers
• Prepare and submit all monthly union reports for fringe benefits and workers’ compensation hours, including maintenance of recordkeeping for future reference or adjustments
• Prepare all leave time reconciliations monthly, and as needed or requested by CFO or Controller
• Partner with President or CFO to update and maintain all union contracts and classifications within the system to ensure accuracy of payroll
• Prepare all required W-2’s, 1095’s and other tax forms; ensures the accuracy of the information extracted from the system and timeliness of completion
• Partner with Controller and Project Managers to ensure accuracy of job set-ups for pay regulations and reporting purposes, including Certified Payroll Reports and Davis Bacon wage determinations
• Perform related work as required or directed by Manager. Maintain confidentiality of work and any Baker Electric project knowledge
• Escalate critical and/or sensitive issues to Manager or company leaders with recommendation for resolution
• Other related duties as assigned

QUALIFICATIONS. To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Preferred Education and Experience (Knowledge)

• 2 – 5 years working in a payroll capacity, preferably with other electrical construction or union contractors
• Working knowledge of the construction industry, operations management, and safety practices a plus
• Working knowledge of federal, state, and city regulations and guidelines
• Knowledge of the principles of financial recordkeeping and records management
• Ability to review and interpret source documentation for compliance with rules and regulations (i.e. local/state/federal/District)
• Must be detail oriented with the ability to multi-task; work with interruptions; and adjust to changing priorities
• Ability to work well independently as well as cooperatively with others
• Must be able to maintain security of confidential or sensitive information
• Proficient in Microsoft Office Suite

Required Attributes and Competencies (Skills)

• Strong attention to detail and planning skills
• Conscientiousness, personal responsibility and dependability
• Ability to adapt to an office environment and act in a principled, ethical fashion
• Skilled in written and verbal communications
• Must demonstrate ability to effectively organize multiple projects and resource planning skills
• Must demonstrate ability to analyze and solve problems
• Must demonstrate commitment to company values

Physical Requirements (Ability)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to work at a computer (reading and keying) for extended periods of time, to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms. The employee may occasionally lift and/or move up to twenty-five (25) pounds, climb or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

The employee may be required to commute to field locations and project sites and be able to navigate around the job site locations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed.

While visiting field locations, the employee may be required to be outdoors, exposed to outside weather conditions, extended exposure to sunlight, moisture, cold and heat. The noise level in the work environment is usually moderate to loud.

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.