Corporate Administrative Assistant

McCarthy Building Companies, Inc. is America’s premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion.

McCarthy is committed to fostering an exceptional culture and developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of: Genuine. We, Not I. All In.

How do McCarthy partners define our culture?

We Live Our Core Values. We do whatever it takes to deliver on our promises with honesty and integrity.

We are Employee Owned. We are personally invested in building the things people need in our communities.

We Feel Like a Family. We value genuine connections and help each other succeed in an inclusive environment.

We are Builders. We respect the work we do and everyone who helps make it happen safely.

Position Summary

McCarthy is seeking a skilled and motivated Corporate Administrative Assistant to provide direct support to the Executive Assistant to the CFO and EVP HR.  You will be responsible for performing a wide range of administrative and office management tasks.  The ideal candidate will be proactive, adaptable and have a team player mentality while maintaining a high level of professionalism and confidentiality.

Key Responsibilities Summary

• Meeting Planning:  Assist the EA with planning and coordinating both onsite and offsite meetings and events, including venue/vendor research, obtaining RFPs and quotes, arranging catering, and ensuring all logistical details are handled.
• Travel Arrangements:  Heavy travel coordination including booking flights, hotels, transportation, and dining reservations, if needed.
• Expense Reports:  Prepare expense reports and reconcile monthly corporate credit cards.
• Invoicing:  Review and reconcile office and vendor invoices.
• Mail Processing:  Receive, sort, and distribute incoming mail and packages. Prepare and send outgoing mail and packages.
• Support:  Back up support to the EA when needed.
• Ad hoc tasks:  Willingness to fulfill any other responsibilities and tasks as requested.

Qualifications

•  5 + years of administrative support experience.
•  High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
•  Proficiency with Microsoft Teams and Zoom video conferencing applications.
•  Experience with Concur or other online travel booking tools preferred but not required.
•  Strong organizational and time-management skills.
•  Excellent verbal and written communication abilities.
•  Detail-oriented with a high level of accuracy.
•  Strong problem-solving skills and a proactive approach to tasks.
•  Ability to work independently and as part of a team.
•  Ability to handle sensitive information with discretion and confidentiality.

McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.