Executive, Logistics Management

Date: 13 Oct 2023

Location: Singapore, SG

Company: ST Engineering Group

• Shipment coordination
  • Modsites
    • Identify parts to return to 3PL (RMA)
  • 3PL
    • Assist to coordinate & identify parts to return to vendor

• Overall planning for 3PL operation to fulfil KODD for serval modsite
  • Outgoing
    • Work closely with program and demand team make sure parts are sent out on time
    • Work closely with program and demand team to ensure parts are sent out according to program team’s plan
    • Work with 3PL to plan outgoing shipment priority and ensure ship-out dates are met
    • Liaise with 3PL to ensure urgent parts are sent out in a timely manner
    • Work closely with program, demand & 3PL to coordinate AOG requests
    • Provide regular updates on 3PL activity & planning to management
    • Issue Pre-alert to certain modsites on shipments from 3PL
  • Incoming
    • Coordinate with 3PL/SSEs for priority of urgent incoming shipments & parts
    • Assist to report incoming damage shipment to shipping executive for follow up actions
    • Liaise with 3PL/SSE to resolve receiving issues/queries (QNs, documentation errors)
    • Liaise with ACP to resolve PO errors
• 3PL operational support
  • Assist 3PL to troubleshoot daily operational issues
  • Work closely with 3PL to raise any recommendations to improve operational efficiency

• Supply Chain support
  • Work with program, demand & SSE teams to troubleshoot receiving, outgoing, delivery or part shortage issues
  • Track urgent deliveries & requests, liaising wit h3PL to minimise turn-around time
  • Perform SAP reversals, Sloc transfers, Goods Issuance
  • Generate manual DN for redirecting shipment delivery locations when required
  • Assist with tracing part issuance & modsite notification for supplier Notice of Escape

• Modsite support
  • Assist modsites with DN tracing of parts for 3PL outgoing shipments
  • Coordinate with certain modsites for delivery of urgent parts
  • Ensure Advance Shipping Notice is sent by various parties for shipments outgoing from 3PL

• ACP/SSE support
  • Assist with closing outstanding invoices
    • Investigate reason for outstanding GR preventing invoice payment
    • Follow up with 3PL/SSE’s to close outstanding invoices sent from Finance team.

• Perform regular check on 3PL performance status
  • Warehouse storage
  • Part receiving/ part issuance
  • Missing stock
  • Packaging issue
  • AOG shipment
  • MRF shipment

• 3PL billing
  • Verifying all proforma invoice from 3PL
  • Updating 3PL expenses
  • Issue ePR & confirmed service for 3PL’s POs

• Monthly disposal activity (request until approved)
  • Collect information from email correspondences, QNs
  • Raise disposal form and getting approval
  • Submit to relevant party for disposition, if under STEA stock make sure return with Disposal Delivery Note

• Handle modsites complains and issues related to 3PL deliveries

Ad-hoc/ Project

• Warehouse storage forecast
  • Perform a detailed study of parts breakdown by AC (By A321, A330).
    • No of parts per ac that require binning ie small parts
    • Type of bins and allowable parts dimension eg Bin A, B, C
    • No of parts for direct ship
    • No of bulky packages shipped and stored at 3PL
  • Percentage of aircon and non aircon

• Weekly DN Report
  • Track shipments & update SAP DN delivery status for 3PL overseas outgoing shipments
  • Liaise with 3PL to update local DN delivery status

• Daily outstanding GR report
  • Generate daily outstanding GR report to highlight long outstanding GR times & investigate reasons for late GR (short ship, missing shipment, wrong delivery location)

• Track 3PL monthly fixed & variable costs
  • Ensure spending is within forecasted budget